Budgeting as system of organization control sounds not something controversial since even from the smallest organization, one can readily see the need to estimate the level of revenues and expenses….
Scheduling, Resources, and Budgeting
The aspect of addressing multiproject is indeed complicated due to the numerous tasks and concerns that are associated in the general assignment. Among these complex tasks and concerns are the resources and materials needs, the time available for the multiproject, the jobs necessary for the completion of the project, and the processes involved in each respective task involved. For the effective management of these critical procedures and concerns, it is important to have a systematic plan, which involves a schedule and a reliable budget.
The development of schedule organizes the time involved and the complex procedures of the project while the budgeting concern addresses the critical resources important for the project completion. Indeed, through having a project plan, the complex nature of multiproject can be properly addressed thus, achieving the desired result for the project. For the concern of the management of the resources in the project plan, budgeting and scheduling this element is necessary for the continuous operation towards the completion of the project tasks.
In this aspect, the organizer must familiarize him or herself regarding the resources needed, their access towards acquiring these, and most importantly their availability. Based on these factors, the resources must be properly scheduled to the general project plan thus, developing the connection between the task involved in the project and the resources needed for these procedures.
Naturally, numerous problems are likely to arise regarding the resource access and allocation in the procedural operation for multiproject such as the inavailability some of the resources, the delayed arrival of it, insufficient acquisition, unbalanced distribution, and others. To address these problems, it is important to schedule resources highlighting the amount, availability, and the period of access of the resources needed for the project. Another important concern in resource schedule is relating them to the general project plan particularly on the organization of the procedural tasks and process steps.
This is critically necessary as the resources or materials are critically important for the procedural tasks wherein the latter cannot be done with the necessary materials for it. As such, the organizer of the plan must plan the access and availability of the resources taking advantage of their abundance and resorting to other channels to alleviate shortage and inavailability. Planning ahead of these negative consequences and the period when the materials are needed can ensure the continuous establishment of the project process towards its completion.
On the other hand, another critical element in the project plan is the work force required for the completion of the process tasks of the multiproject. Having the resource on time is important yet, these must still be converted to what the multiproject requires through working on it. Naturally, project work requires the elements of time and manpower thus, are essential to the completion of the project. Often, these elements also become the primary hindrances in the project completion such as the inavailability of work force, the depletion of the time allowed for the project due to the complexity of each tasks.
As such, outsourcing project work is indeed practical and likewise important for the successful completion of the multiproject. Outsourcing project work can be manifested in different forms depending on the nature of the external contribution and the tasks involved. Project organizer can resort to buying already made materials that tailors to the need of the project tasks thus, minimal processing is needed allowing more time for the other procedures. Outsourcing project work can likewise come in the form of having additional people to work in the project tasks to hasten its processing over its complexity.
Another is utilizing the benefits offered by the sources and producers of the materials such as their delivery, their custom parts, special requests on the products and others. All of which are indeed beneficial to the project plan as each significantly contribution towards the completion of the multiproject. Indeed, outsourcing project work is both practical and beneficial to the project as this approach saves time, gives additional work force for the project tasks, and negates the adversity of complex procedures thus, it must also be considered and incorporated in the general project plan.
Chapman, James R. (1997). The Project Management Triangle. Principle Based Project Management. http://www.hyperthot.com/pm_prin2.htm. March 2, 2008.
Howarth, Stanley M. (1999). A Guide to Project Management. T N Publication. ISBN-10: 0966905407.